Office Manager / PA

Beyond Retro is dedicated to bringing high-quality vintage garments and accessories to its fashion-forward customers with our stores in the UK and Sweden, and around the world with our website.

A full-time opportunity has arisen for a focused, hardworking Office Manager/PA. You will be responsible for organising and supervising all administrative activities in order to maintain and facilitate the smooth day-to-day operation of the office. Includes daily liaising with Overseas Head Office and assisting the Managing Director.

Key Responsibilities:

  • PA support to the Managing Director and CEOs in the Canada Head Office as and when required
  • Arranging international travel, hotels, expenses for Director and team
  • Working with the CEOs' PA in Canada
  • Managing petty cash for head office and all stores
  • HR administration for all staff, making sure paperwork up to date
  • Assisting with recruiting
  • Facilities Management - booking and managing contracts for electricians, plumbers, builders, pest control, security alarm, key holding and waste removal
  • Banking and sending out cheques
  • Project assisting with new store openings
  • Purchasing/obtaining quotations for all stores supplies and shop fittings
  • Point of contact for our 4 retail stores and cafe, assisting them with any building problems and/or supplies
  • Line Manager to Office Assistant
  • Performing periodic site visits as determined by either the Managing Director or Head Office to assist shops with the organization and maintaining of all required paperwork

Skills and abilities:

  • Excellent research abilities
  • Be fully computer literate with all Microsoft Office programs
  • A strong communicator - both written and verbal
  • Confident with people of all levels, from customers through to directors
  • Demonstrable ability to work independently and without supervision to meet deadlines
  • Strong organisational skills, including high attention to detail to ensure accuracy
  • Proactive team player, flexible, dependable, professional attitude
  • Ability to work on multiple projects in a fast paced environment

This is an excellent time to join an expanding fashion retailer at an exciting time in its evolution. Please send us your CV, cover letter and current salary to